Circuit – Deputy Clerk

Posted: 08/26/26

Job Description:

DEPUTY CLERK (position)

The Richland County Circuit Clerk’s Office is seeking a detail-oriented, dependable individual to join our team as a full-time Deputy Clerk. This position is responsible for processing legal documents, maintaining accurate court records, handling financial transactions, and providing excellent customer service to legal professionals and the public.

• Location: Olney, Illinois
• Position Type: Full-Time
• Schedule: Monday–Friday, 8:00 a.m.–4:00 p.m.
• Starting Wage: $18.93 per hour

Benefits

• Health insurance available
• Paid holidays
• Paid vacation
• Illinois Municipal Retirement Fund (IMRF) pension

Key Responsibilities

• Record Management: Review, process, file, and index legal documents involving civil, criminal, domestic relations, traffic, and other court cases in accordance with state law, court rules, and established procedures.
• Customer Service: Assist members of the public, attorneys, and law enforcement personnel at the front counter, by email, and over the telephone. Answer procedural questions and assist with locating court records.
• Financial Duties: Collect and process payments for fines, court costs, and filing fees; issue receipts; and balance a daily cash drawer.
• Data Entry: Accurately enter and maintain case information using court case-management and statewide judicial software systems.
• Confidentiality: Protect confidential, sealed, and impounded court information in accordance with applicable laws and court rules.
• General Office Duties: Prepare correspondence, notices, reports, and other court documents and perform additional duties as assigned.

Qualifications

• High school diploma or equivalent.
• One to two years of experience in a clerical, legal, administrative, or customer-service position.
• Previous experience in a law office or court system is preferred.
• Proficiency with Microsoft Word and Excel.
• Ability to quickly learn court case-management software.
• Strong attention to detail and organizational skills.
• Ability to communicate professionally and courteously with the public.
• Ability to handle sensitive information and maintain confidentiality.
• Ability to accurately process financial transactions and balance a cash drawer.

How to Apply

Email a résumé to:

circuitclerk@richlandcounty.illinois.gov

Please use “Deputy Clerk Application” as the subject line and include contact information for two professional references with your application or résumé.

Applications will be accepted until the position is filled.

Richland County is an equal opportunity employer.