Recorder

RECORDING FEES EFFECTIVE July 1, 2023

Fee to record a Standard Document – $110.00
This is an 8 ½ x 11 with:

• 3 ½ x 5 ½ blank area
• Top of first page for recorder information,
• Grantor + grantee names and addresses
• Legal description
• Original signed and notarized
• Name and address of who prepared document.

If a deed, must also have:

• Name of address of who receives the tax bill
• MyDec or exempt statement
• State revenue stamps $1 per $1000
• County revenue stamps.50 cents per $1000

If a release or assignment, must have:

• Original recording information

Additional pages
over 50 pages – $1.00 per page
over 5 document references (book/pages) – $1.00 each reference
over 10 legal descriptions – $1.00 each additional.
no legal description – $1.00 each reference
over 20 grantor or grantee names  – $1.00 each name

Certified copies of Recorded Documents
Minimum – $61.00
* Memorandum of Judgements, Articles of Incorporation, UCCs, governmental
documents, utilities and small estate affidavits are recorded at the rate of $91.

Fee to record a Non-Standard Document – $161.00
This would be an 8.5×14 or 11×17 document
Surveys and Subdivision Plats on larger than 11x 17 – $212.00
Three originals to be provided, we will keep one.

Fees for Vital Record copies
These are certified copies of birth, death and/or marriage certificates.
First copy – $25.00
Additional copies of the same certificate each – $12.00

Marriage License – $60.00

Assumed Name (original filing) – $30.00
Supplemental, change of address – $5.00
Supplemental, withdraw of change of name – $5.00
25% change in ownership requires publication

Delinquent Tax
Tax redemption, Clerks fee – $85.00
Cancellation Fee – $40.00
Tax Deed Signature – $5.00

Photocopies (each page) – $1.00

Genealogy Fees
In-person, copy of vital record – $3.00
By-mail, copy of vital record – $6.00
Genealogy copies dated 1916 and newer – $25.00
(see office personnel for specific included dates)

Military Discharge, DD214, 2 certified copies – No Fee

Approved 5-11-23
Effective 7-01-23

What A Deed Needs

If you have sold property and need a deed prepared, we strongly suggest you contact an attorney to have the deed prepared. The deed needs to be worded correctly, and no two transactions are the same.

The County Clerk’s Office is not legally qualified to prepare deeds or advise about wording on a deed. The County Clerk’s Office will not prepare a deed.

We can, however, notarize a deed that has already been prepared and not yet signed.

To RECORD a deed, our office must have a completed deed with the information of:

• Grantor and address
• Grantee and address
• Legal description of real estate
• Signed by grantor
• Notarized
• Name and address of who receives the tax bill
• Name and address of who prepared the deed

The document must be prepared on 8 ½” x 11” paper, with a minimum of ½” margin on all four sides.
The front page of the deed must have a blank area in the upper-right-hand corner of minimum 3” x 5”.
(We prefer the upper 1/3 of the page be left blank).

All deeds must be accompanied by a MyDec form and the amount of transfer tax. If you feel the transaction is exempt from paying this tax, the exempt reason must be stated on the deed, noting the appropriate paragraph exemption.

Recording fees will apply. Contact the County Clerk and Recorder’s Office.

County Clerk and Recorder
103 W Main St
Olney, IL 62450
(618) 392-3111
countyclerk@richlandcounty.illinois.gov